Health & Safety Policy Statement

Health and Safety Policy Statement


It is the policy of The PCC’s of The Cannings & Redhorn Team, referred to in the rest of this document as the Church, to give the greatest importance to the health and safety of its officials, contractors, visitors and the general public.  It is considered a management responsibility equal to that of any other function. The Church recognises that high standards of health, safety and welfare are an integral part of efficient management and contribute to the operational efficiency of the Church. Health and Safety must be a part of the everyday working culture of not only the Church but also its officials. All officials should at all times cooperate with the Church by complying with all instructions and recommendations and contribute towards making the working environment as safe as possible. Officials should seek to avoid hazards, prevent accidents and regularly appraise work methods to ensure that the safest possible methods are adopted.  For such standards to be achieved, adequate financial and physical resources will be made available by the Church thereby ensuring continuing development of the competence of its officials and safe working practices.


1.    Objectives

1.1.        The objective of the Church is to maintain healthy working conditions, equipment and safe systems of work. To institute effective planning, organisation, control, monitoring and preventive measures, procedures and resources that will, so far as reasonably practicable, ensure that the Church meets and, where possible exceeds its statutory obligations and compliance with approved codes of practice with regard to the health and safety of its officials, Clients or other individuals who may be affected by its activities.


2.    Key Implementation Areas

2.1.        The Parochial Parish Council (PCC) Chairman is responsible for Health and Safety and will act as the focal point for all matters relating to health, safety and the environment and will appoint suitably qualified person/s with a working knowledge of the relevant legislation to assist him in this activity.


2.2.        Health and Safety guidance is given to all new officials upon joining the Church and regular refresher updating sessions are held for existing officials.  The Church requires the full co-operation and participation of all officials in relation to all health and safety matters. The Church will provide adequate welfare facilities and ensure a safe and healthy working environment.


2.3.        The Church will provide technical advice, training and supervision as is seen fit for the purpose and also set up procedures to regularly assess officials for health and safety risks at their place of work. Also to assess the risks to people who are not in their employ and who may be affected as a result of its activities.


2.4.        The Church will ensure, so far as is reasonably practicable, that all plant and equipment is maintained and that all systems of work are safe and without risk to health and safety and will provide and make arrangements for the safe handling, storage and transportation of any articles and substances that are used.


2.5.        All officials are obliged to take reasonable care for their own safety and for others who may be affected by their acts or omissions and to co-operate fully with the Church in the arrangements it makes in relation to Health and Safety matters.  For example officials must:-

2.5.1.          Adhere to the prescribed safe system of working.

2.5.2.          Report any safety concerns, faults, defects in machinery or equipment belonging to the Church, immediately to the PCC Chairman.


2.6.        Maintenance to machinery or equipment provided for officials will only be carried out by those qualified to do so and employed for that purpose.


2.7.        The Church will ensure that it’s Health and Safety policy is reviewed when required by changes in legislation, technology or the Church’s working activities.


2.8.        The Church will control the activities of all contractors carrying out work on their behalf and ensure that these activities do not adversely affect the health and safety of the Church’s officials, Clients or other individuals.


2.9.        The Church will carry out and record risk assessments, as required by the Management of Health and Safety at Work Regulations, The Fire Precautions (Workplace) Regulations, the Provision of Work Equipment Regulations, The Display Screen Equipment Regulations and the Manual Handling Regulations. The magnitude of the risk will be identified by risk factors and those of a high magnitude will have suitable control measures established.


2.10.     Details of all risk assessments carried out will be made available to all officials.


2.11.     No official may carry or move any load, which is so heavy as to be likely to cause injury to their health.


2.12.     The Church will identify all substances hazardous to health and carry out appropriate assessments to ensure that the products used do not pose a hazard to health and that suitable control measures are in place to manage or reduce any risk identified. Such assessments will comply with the Control of Substances Hazardous to Health Regulations (COSHH).


2.13.     Consultation with officials will take place, and be recorded, on any issue within the workplace that will affect their health and safety. Such issues will be discussed and employee’s views taken into account prior to implementation of any such changes.



Signed by the PCC Chairman          

                         Date ……06.10.17……………




Church Wardens


Safety Consultant

PCC Chairman


The Names of personnel associated with the above job functions will be posted on the relevant Office notice boards


Organisational Responsibilities


The PCC Chairman will:

·            Ensure that there is an effective policy for health and safety within the Church and that it is implemented.


·                     Periodically appraise the effectiveness of the policy and ensure that any necessary changes are made.


·                     Ensure that the Church provides funds and resources to meet the health and safety requirements identified below.


·                     Ensure, that liability is covered by insurance and identify on the extent to which risks are acceptable whether insured or not.


·                     Ensure that all officials are accountable for health and safety.


·                     Ensure that hazards are assessed and risks evaluated through Risk Assessment and be directly responsible for the establishment of a Church health and safety policy and procedures.


·                     Publicly support all persons carrying out the health and safety policy and procedures.


·                     Ensure that the Church health and safety policy and procedures are understood at all levels.


·                     Ensure that responsibility is properly assigned and accepted at all levels.


·                     Liaise with representatives of the Health and Safety Executive, the local Fire Authority and any other body whose activities have a bearing on the Church's health and safety policy.


·                     Ensure that fire-fighting equipment is provided on the appropriate scale and is regularly maintained.


·                     Inspect new processes for potential hazards.


·                     Maintain a register of notifiable accidents and notify the appropriate authorities as required.


·                     Review absences due to accident or injury at work.


The Safety Consultant is responsible for:


·                     Ensuring that the Church is kept up to date with the requirements of safety legislation. This is done in liaison with the PCC Chairman


·                     Supporting the PCC on safety matters.


The Church Wardens are responsible for:


·                     Ensure that legally required registers are kept up to date in all their parts.


·                     Ensure that the agreed Health & Safety monitoring procedures occur as shown in the health and safety arrangements identified in this document.


·                     Ensure that all accidents and near misses are investigated promptly to discover the cause and eliminate re-occurrence as far as is practical.


·                     Ensure that information and training as is necessary is provided for health and safety of all persons employed in the Church and control and others who may be affected by their work.


·                     Obtain details of required standards contained in statutory regulations and Approved Codes of Practice from the Safety Consultant, and apply such standards in safe working practices.


·                     Continually develop safe working practices to ensure maximum safety for all under their supervision.


·                     Maintain close liaison with any contractors, working on behalf of the Church, on all matters appertaining to health and safety.


·                     Consider any representation about health and safety from officials.


·                     Ensure that all new officials are informed of the Church health and safety policy and receive adequate induction.


·                     Administer the First Aid facilities to ensure adequacy of resources.


·                     Ensure that officials:

v  are adequately trained and are fully aware of any hazards in that workplace

v  know what to do in the event of a fire

v  know the location of the First Aid facilities

·                     Ensure that adequate supervision is available at all times.


·                     Ensure that necessary Personal Protective Equipment is issued to officials as required.


Every Official shall:


·                     Make themselves aware of, and conform to, the Church's Health and Safety Policy and the Health and Safety arrangements at all times.


·                     Wear and maintain appropriate safety equipment and use correct safety devices at all times whilst on site. Ensure any defects, damage or loss are reported to their Supervisor or a Director


·                     Conform to all instructions given by the Church Wardens and others with responsibility for Health and Safety whilst working on site.


·                     Report to the Church Wardens all accidents, incidents and near misses that have led, or may lead to, injury or damage.


·                     Report to the Church Wardens all defective plant, machinery or other equipment or materials.


·                     Assist in the investigation of accidents, with the objective of introducing measures to prevent reoccurrence.


·                     To make suggestions to Church Wardens on improving procedures to further reduce risks.



Members of the Public:


Must be made aware of, and conform to, the Church’s Health and Safety Policy and Health and Safety arrangements, as appropriate to the purpose of their being on the Church’s premises.


Contractors: -


Those contractors that have been commissioned by the Church to carry out work on the Church’s premises must be aware of, and conform to the Church’s Contractors policy


Competent Persons:


For the purposes of the Management of Health and Safety at Work Regulations, the Church has appointed the Church Wardens and the Safety Advisor from M J H Associates as competent persons.




Church Health and Safety Arrangements


Safety Notices

The notice ‘Health and Safety Information for Officials’ is permanently displayed.  Other notices will be displayed as and when necessary.  All officials should read this notice and be familiar with its contents.



The contents of the health and safety policy and these health and safety procedures will be communicated to all staff. Specific health and safety rules that are site specific will be drawn to the attention of all officials and contractors. Officials and contractors also have the opportunity to present their views to the PCC on issues relating to health and safety for existing and proposed new work


Induction Supervision and ongoing training

All permanent, temporary, full time and part time officials will be given induction training and provided with appropriate supervision, information and instructions.

Induction training will include:

·         Introduction to the Church, its rules and regulations

·         Training appropriate to their responsibilities

·         Orientation

·         Health and Safety Policy and Safe Working Procedures Training

·         Issue of Personal Protective Equipment and training in its use and care as required

            Ongoing training will be provided for use of specific work equipment and work with any specific hazardous substances.

            In addition to Induction Training which also includes initial Health and Safety instruction and training. All staff will be given on-going training to ensure that Health and Safety topics are frequently brought to everyone’s attention.

Specialist safety training, such First Aid, and Fire will be arranged whenever the need is identified. Other topics such as COSHH and Electrical Safety will be the subject of regular updates during committee training sessions, in line with a planned Health and Safety Training. Training for any new work activities or use of new equipment will be provided as and when required and as appropriate to the tasks being undertaken.



First Aid Arrangements

The Church will ensure that there are adequate first aid arrangements at its offices and on site, where possible site first aid facilities will be used. A First Aid box contains adequate facilities and equipment to enable first aid treatment to be administered will be available at all sites and in vans as appropriate. The names and locations of all qualified first aiders are displayed on notice boards in all work areas


Accidents and Accident reporting

It is the Church’s Policy that all personal injury accidents are reported.  If officials have an accident or receive treatment due to any work activity then they must ensure that an entry is made in the accident book. If an official is subjected to a “near miss incident” which could have potential to cause harm, then they will report it to their immediate Church Wardens who will record the details. All accidents and near misses will be investigated.

Serious accidents and dangerous occurrences will be reported to the Health and Safety Executive under the current legislative requirements for the reporting of injuries and dangerous occurrences regulations (RIDDOR)


Fire fighting appliances are regularly maintained in all areas.

The evacuation procedures will be regularly practised, and all officials are required to ensure they are familiar with these.

            All Fire Exit Doors will be checked to ensure that they open and close properly.

Fire Safety issues are the responsibility of the PCC Chairman.

The Church has undertaken, and regularly reviews, Fire Risk Assessments.

Electrical Equipment

All electrical appliances are inspected regularly and records are kept.


Control Of Substances Hazardous to Health (COSHH)

All processes used in the Church will be assessed to ensure that practical precautions are taken to minimise risks to the health and safety of its officials.  These assessments will be carried out by the Safety Consultant and reviewed by the Church Wardens.  Records of all assessment will be maintained and copies will be available on site. Where possible the less harmful substances will be used.

All products or materials new to the Church will be assessed by the Church Wardens before that product or material is used and the relevant assessment record completed.

The Church Wardens will be responsible for ensuring that substances are re-assessed at least on an annual basis or on any change in usage.

Should unidentified hazardous substances be found during work activities then officials and/or contractors will notify both the Chairman immediately and seek advice from the Church’s safety advisor.


Risk Assessments and Method Statements

Risk Assessments are conducted throughout the organisation and these will be updated as and when required. All new equipment and processes will be assessed for risk prior to their installation/ implementation. Such risk assessment will include those activities that relate to manual handling. Work activities will be adapted to minimise manual handling activities and wherever possible mechanical or alternative carrying methods will be used. Where significant risks have been identified that are not within the normal standard operational control measures for work then specific method statements will be produced detailing the method to be used to safely complete the identified task.


Machinery, Power Tools and Equipment

It is the policy of the Church that all plant and machinery brought into use within the organisation will meet the requirements of Health and Safety Legislation, in particular, the Provision and Use of Work Equipment Regulations and the Supply of Machinery (Safety) Regulations.

All machinery and equipment will be serviced and maintained when required.


Personal Protective Equipment (PPE)

Personal Protective Equipment will be provided for all activities where it is deemed to be necessary as a result of Risk Assessment.  A record of PPE issued to Officials will be maintained and instruction in its correct use and regular maintenance given.


Welfare Facilities

The Church will ensure that there are suitable welfare facilities available for officials and visitors


Contractors and Visitors

Church officials are responsible for any contractors and visitors that they have received on site. It is the policy of the Church to only employ the services of contractors where such employment does not create health and safety risks to either officials or to the contractors themselves.  Contractors will be appointed primarily based on their technical ability. The Church acknowledges its responsibilities in relation to contractors operating on its behalf and has developed a policy by which all contractors shall abide too. Any serious breaches of health and safety and the contractor’s ability to control specific risks will be taken into account during the selection process.

In particular the Church will:

·                     Agree in advance of working, any specific health and safety issues relating to that work.

·                     Advise others through appropriate means of any working, which may create a health and safety risk.

·                     Ensure that appropriate insurance cover exists for the work to be undertaken.

·                     Regularly inspect any work to ensure compliance with health and safety requirements.

Official’s Safe Working Procedures
            Safe working procedures will be implemented to minimise the risk of personal injury and damage to property, plant and equipment by the provision of specific instructions or guidelines designed to ensure personal safety and the provision of a safe and healthy working environment. The Chairman is responsible for ensuring that individuals are made aware of and understand those Safe Working Procedures relevant to their work activity.